Budgets are a great tool which help to define spending goals and guide staff during the ordering process.  We allow you to have as many Budgets as you need and they can be set as an Allocation Default on each product Category which flows down to the Products within each Category, or you can change/set the assigned Budget on each individual Product, it's very flexible.

Budgets can be created at the Corporate level, which makes the budget available for use at each Company (office).

1. Each budget can be Activated or Deactivated for any Company (office).
   
2. Budgets can also be created at the Company (office) level, if you prefer.  It would not be available for other locations if you do this.
   
3. The advantage of creating Budgets at the Corporate level is to allow you to view and manage all Budgets from one place.
   

To locate the Budgets page go to:  Setup Information > Allocations > Budgets

1. The list will show the Budgets in order by Name alphabetically and it will also show the following information for each Budget:
1. Revenue - this is your company's or office's Production or Collections used to establish a Budget
   
2. Budget % - this is the percent of the Production or Collections to be used for the Budget
   
3. Current Month Budget - this is the Budget you have established by populating the previous 2 fields
   
4. Current Month Spend - this is the actual $ amount you have spent which counts against your Budget
   
5. Current Status - Active or Inactive
   
2. This will show on the right side of the page if you are at the Corporate level.
   

1. To view or edit an existing Budget simply click on one from the list to open the Edit Budget page.
   

Entering & Editing - Budgets

1. There will be an Activate or Deactivate button in the upper right of the page giving you the option to use or not to use any Budget.
   
1. This is done one Budget at a time regardless of where you are in the application, Corp. or Company level.
   
2. If "Deactivated" a budget will no longer be utilized or displayed anywhere in the application, even if it is set as an Allocation Default or on any Products as the default "Budget".
   
2. Current year tab:
   
1. This tab lists each Month for the "Current Year" along with each field required to establish each monthly Budget.
   
1. Month, Revenue, Budget %, Budget, Spend, & Actual %
   
2. It also shows you your Monthly Totals or $ Spent on products assigned to the Budget you are looking at.
3. The most important fields to populate correctly on this tab are:
   
1. Revenue and Budget % -  together will calculate your Budget for each month.
   
2. Or you can just enter a Budget value in the Budget field for each Month.
   
3. Be sure to click Save after making any changes or updates.
3. Next year tab:
1. This tab is exactly the same as the current year tab, and allows you to get a jump start on entering Budgets for the coming year.